Privacy Policy

1. Data We Collect

Depending on how you use OvaNet, we may collect the following:

• Account data: first name, last name, username, and email address.
• Profile data: gender, birth date, position, biography, interests, social link, affiliations, network membership, and contribution preferences.
• Uploaded files: profile avatars, institution or division logos, and event images.
• Community and institutional data: institution, department, division, city, country, and service details you submit or edit.
• Survey data: responses to baseline and other platform surveys, including free-text responses and selected interests.
• Communication data: feedback form submissions, including name, email, subject, message, and optional page URL.
• Career data: job posting information submitted through the jobs feature, including contact name and contact email.
• Technical and security data: basic request metadata for administration, export logging, and platform security monitoring.

2. How We Use Your Data

• To create and manage your account and member profile.
• To display member, institution, service, and network information within the platform.
• To process and display survey insights for consortium planning and working groups.
• To manage career and event content you submit.
• To respond to support and feedback messages.
• To operate, maintain, secure, and improve the platform.
• To maintain administrative records such as data export logs.

3. Legal Basis for Processing

Where applicable under privacy law, we process personal data on one or more of the following legal bases:

• Your consent.
• Performance of a service you request (for example, account and profile management).
• Legitimate interests in operating a secure, collaborative professional network.
• Compliance with legal obligations.

4. Cookies and Similar Technologies

OvaNet uses cookies required for core functionality and optional cookies where relevant. You can manage your cookie choices using our cookie tools.

For cookie categories and controls, visit Cookie Settings.

5. Data Sharing

We do not sell your personal data. We may share data only when needed to operate the platform, including:

• Platform administrators and authorized staff members.
• Service providers supporting hosting, email, security, and maintenance.
• Authorities when required by law or to protect rights and security.

6. Data Retention

We retain personal data only for as long as needed for the purposes described in this policy, including legal, administrative, and security requirements. Retention periods may differ by data type.

7. Security

We apply reasonable technical and organizational safeguards to protect personal data from unauthorized access, disclosure, alteration, and loss. No system is fully risk-free, but we continuously work to improve security.

8. Your Rights

Depending on your location, you may have rights to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion or restriction of processing.
• Object to certain processing activities.
• Withdraw consent where processing relies on consent.

To exercise these rights, contact us through the feedback form.

9. International Use

OvaNet is an international consortium platform. By using the service, your data may be processed in jurisdictions where consortium operations and technical services are located.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected on this page with an updated revision date.